5 hours. That's how long we spend checking both our business and personal electronic mail at work each day. Tin we exist more productive with our email? Yep.
There's a better mode to bargain with electronic mail.
With a desktop email client, yous tin can bring all your accounts under ane app roof, deploy a range of productivity tools, and integrate your other favorite apps. They're easy to install and by and large offer more than power than web apps. If you are a die-hard Windows user, a Windows email app is the way to get.
To aid you understand what'south out at that place, we researched and reviewed well-nigh two dozen Windows e-mail clients. Here we'll share the 8 best—but offset, here'due south how we evaluated the platforms and made our decisions.
What makes a great email client for Windows?
How we evaluate and test apps
All of our best apps roundups are written by humans who've spent much of their careers using, testing, and writing virtually software. We spend dozens of hours researching and testing apps, using each app every bit information technology's intended to be used and evaluating it against the criteria we gear up for the category. Nosotros're never paid for placement in our articles from any app or for links to any site—we value the trust readers put in us to offer authentic evaluations of the categories and apps we review. For more details on our process, read the full rundown of how we select apps to feature on the Zapier weblog.
It shouldn't matter what spider web email service you currently use (Gmail, Yahoo!, Outlook, AOL, or anything else): desktop email clients should work with virtually providers. That was the starting signal for our search—apps that played well with a variety of email services.
From at that place, nosotros looked at the most important elements of user experience: ease of setup, ease of use, and customization options. All of our picks were easy to get started on—generally nether v minutes to start sending emails. Each electronic mail client on this list has some degree of customization to become the experience you're looking for, which is part of what makes a desktop app worthwhile to begin with.
Finally, nosotros looked at features that fabricated each app different. Productivity features like automated electronic mail routing, conversation, templates, and filtering can aid yous claw back more fourth dimension in your day. And having your most-used third-party apps connected inside your inbox makes for a more efficient work experience, especially if you're spending much of your day on email.
The 7 best email apps for Windows
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eM Client for customization
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Thunderbird for a free email client
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Mailbird for people who live in their inbox
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Windows Post for simplicity
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Microsoft Outlook for email with a robust business organization platform
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Kiwi for Gmail for Gmail power users
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The Bat! for security and encryption
Best Windows email client for customization
eM Client
eM Client'south intuitive, modern UI makes it a pleasance to utilize, only information technology may non be to everyone's liking. Fortunately, you become several dozen themes and the ability to customize near every aspect of the UI to make it your very own.
To get-go, option your layout: messages on bottom, to the right, or turn them off. Common actions such as reply, forward, archive, and others are conveniently located at the superlative of your inbox, but you can add together, delete, and rearrange what'south shown here by right-clicking on any of the actions. On the right side, you'll get a list of previous emails with that accost to make finding past conversations simple.
For most of the UI fine-tuning, go to Settings > Appearance > Themes. Click on your theme, and select Theme Editor. Want to change hovered-over buttons from your theme'southward blue to majestic? No trouble. Spinning wheels, progress bars, links, and other elements can be changed with a few clicks as well.
The handy sidebar shows contact details, past conversations, your calendar, your calendar, and any invitations yous may have. These items can likewise be rearranged and removed. If you need to add a chore to your agenda, click the checkmark icon in the sidebar, type in a task note, and select a due engagement with reminders.
If you transport a lot of emails with the same message, the Quick Text characteristic lets you create templates to populate the e-mail body with a click. Perhaps eM Customer'due south Achilles heel is the absence of a mobile app. But if you use a different mobile app, eM can automatically sync to that app so that your emails are e'er up to appointment.
eM Customer Pricing: Complimentary license bachelor for 2 accounts; $49.95 i-time payment for the Pro version that includes VIP support, unlimited accounts, and commercial apply.
Best gratis Windows email client
Thunderbird
With Thunderbird, you can specify where your email is stored locally, schedule backups, and manage server settings. It as well provides some security features like end-to-stop encryption that aren't found in other clients. Because it's open source, Thunderbird has a catalog of add-ons by various developers to aid enhance the user experience. And information technology'southward all free.
Information technology doesn't have the virtually mod UI—it's modeled after Mozilla's browser, Firefox, and uses a tab system—only you lot wouldn't choose Thunderbird for its style points anyhow. Still, you take options. To see them, click on the hamburger menu at the top right. From hither, y'all'll exist able to customize the expect of the app, select privacy settings, and choose basic functions like email composition options. Themes such as Suave, Nighttime Fox, and Two Picayune Birds (shown above) provide unlike looks for your inbox.
Compared to other email clients we tested, Thunderbird was noticeably a little slower to push sent emails out and receive replies. For example, the same 3 emails, which arrived at the same time to eM Client, took another five minutes to bear witness up in Thunderbird.
Click Tools > Improver Options to encounter the extensions available to get more out of Thunderbird. Smart templates and Quicktext permit you create e-mail templates for quick responses. Send Afterwards lets you schedule futurity times to transport emails or ship messages repeatedly using rules such as "every two days."
Thunderbird Pricing: Free
Best Windows electronic mail client for people who live in their inbox
Mailbird
Ane of the more than modernistic and user-friendly e-mail clients tested, Mailbird's assortment of third-party integrations makes managing both email and your virtually-used apps like shooting fish in a barrel. When connected, the integrations share the UI with your inbox, which makes Mailbird attractive for users who don't want to get out. Slack, Trello, Google Drive, Dropbox, and Twitter are merely some of the apps with native integrations.
To become started, download the customer, add together your electronic mail (or connect to an existing client), and you lot're ready to go. As your emails sync, y'all'll be asked to select a layout and connect 3rd-party apps. To connect, click on your app, sign in, and you're prepare to get without leaving your inbox. Each app you lot add together appears as an icon in the sidebar for one-click admission. With my Slack account connected, I just had to glance at the sidebar to see activity and quickly answer to messages.
One way to utilise your inbox without resorting to other tools is the Snooze feature. If you want to be reminded of an event such as a webinar, right-click the e-mail, pick a date and time, and the e-mail will appear dorsum in your box at that moment. Information technology volition also be stored in your Snooze folder to let you see what'due south coming upwards. With the unified mailbox feature, you can add multiple e-mail accounts and manage all emails and folders from your one inbox.
Mailbird Pricing: From $39 a yr for Mailbird Personal or a one-time $79. The Business plan ($59 annually) adds priority and Substitution support and unlimited electronic mail tracking.
Best Windows email customer for simplicity
Windows Postal service
I've used Windows Post regularly since the '90s and go along to utilise it as a secondary email account because it'southward both gratuitous and unproblematic to use.
Click the settings wheel to find all your bachelor options, from personalization to notifications. Yous can create a signature and set up basic automatic replies. Personalization lets you create a few different themes with accent and background colors.
One characteristic I similar is the Focused inbox—a filter that learns which emails y'all read regularly and places these in a split up inbox. All other emails are put in the Other inbox. Yous can specify Other emails to be moved to the Focused inbox by correct-clicking and selecting Move to Focused . In that location's as well a Microsoft To Do add-on that lets y'all schedule tasks and create repeatable to-do lists with a few clicks from the taskbar.
You lot won't really find many bells or whistles here—which, for plenty of people, is perfect for your inbox.
Windows Mail service Pricing: Free
Best Windows email client with a robust business platform
Microsoft Outlook
Since the '90s, Microsoft Outlook has been the go-to electronic mail client for businesses big and small. It'southward a sophisticated platform with many advanced features, merely it'southward still relatively easy to use. And when bundled with Microsoft Role 365—a suite of several dozen productivity apps including Word, Excel, PowerPoint, and SharePoint, among others—it makes for a powerful platform. For any business concern that wants to buy ane email customer and never look back, Outlook is that platform.
Once downloaded, click Info > Options to admission your settings. To commencement, you get a handful of themes and seemingly limitless options for organizing all of the functions within the UI. That includes customizing the horizontal top menu (the Ribbon), which contains all your commands for performing tasks. You lot can add any of hundreds of command options for quick admission based on your preferences.
Also within the email customer are pre-made templates, congenital-in dictation, read-aloud text, and rules for managing emails with keywords, flags, sender name, to/from field, and more. And there are hundreds of tertiary-party integrations (chosen Add-Ins) to customize your experience.
Microsoft Outlook Pricing: You lot need to purchase or own a Microsoft Office license to employ Outlook (after a free trial). Office 365 Business Standard is $12.fifty/user/month. Notation that Business Basic does non include the desktop client.
Best Windows email client for Gmail power users
Kiwi for Gmail
If y'all desire your Gmail experience replicated in an electronic mail customer, Kiwi for Gmail brings that—and then some. Non only does it provide the same Gmail UI you're used to, just it too lets you piece of work on all your Google apps without leaving the client—no opening files in new browser windows.
In one case y'all connect, your Google Workspace is automatically loaded into the UI on the left sidebar next to your familiar Gmail inbox. From at that place, information technology'due south but a click to open up Docs, Sheets, and Slides. Your new window "floats" in the customer past default, meaning you lot can drag it anywhere on your screen without having to perform some other stride (in Gmail, you accept to press Shift + →).
By pressing Control + Alt + Windows + M (these are all essentially correct together), you lot tin can open up a compose window from anywhere you are on your estimator. If you demand to rapidly access a closed document, click on File > Recently Airtight Docs.
Because it's designed to mirror the Gmail experience, Kiwi doesn't provide many additional productivity tools or customization options, but they do offer integrations with Zoom, Grammarly, Boomerang, and a handful of others.
Kiwi for Gmail Pricing: From $nine yearly for a Basic license supporting one account; $34 yearly for a Premium license supporting half dozen accounts
Best Windows email client for security and encryption
The Bat!
The Bat! is a highly secure e-mail client and as well one with tools to assist you become more productive. It has more features than any other email client with the exception of Outlook, and so learning what each does will take some fourth dimension. But I constitute many of the common features, like setting up filters, folders, and rules, were self-explanatory. For the harder bits, the visitor's support and forum department is splendid.
"On-the-fly encryption" lets you lot set a main countersign when you kickoff launch The Bat! Then all your data (messages, address books, configuration files) volition be sent and stored encrypted. You'll get a alarm if an attachment has a double extension (for example, photo.jpg.exe), and executable files cannot exist opened.
The Bat! feels more than utilitarian than some other clients (and similar to Thunderbird), but information technology gives yous control over the layout. Y'all can select a light or dark theme and from there, fine-tune the UI'southward menu and toolbar to include simply what yous want. Format what appears, such as commands, the font, and the colors in messages. You tin can change well-nigh any field or box you're in by right-clicking and selecting Preferences in the menu. This will take you to options for that area/field.
The Bat! also comes with some prissy-to-have, fun features. The MailTicker provides a running stock-like ticker on your screen for all unread emails. The ticker's speed and colors tin be customized, and you tin can elevate (or hide) it anywhere on your screen. SmartBat lets you make notes on unproblematic text files like a digital notepad or diary. And the QR code generator lets yous rapidly generate a code from text, emails, and about anything else within an email.
The Bat! Pricing: $49.99 for the Home version; $59.99 for the Professional person version
Which Windows email client should you choose?
The all-time advice I can offering is to download a bunch of these and attempt them out—they all take free trials, and they're all easy to gear up. Since y'all'll spend a lot of time in the app you choose, you desire to exist sure it's the right one.
This article was originally published in March 2019 by Joseph Yaker.
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